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March 16, 2019


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A Guide to Writing an Email Resignation Letter

There is a pattern of Americans changing their jobs before the end of every five years as proofed by research. An average American can anticipate working in a minimum of eight jobs during his or her life, if the trend in employee tenure continues. If you have no intentions of staying at your first place of work for your entire life, you may want to consider resigning as an ideal option. The internet has aided in removing the necessity of preparing a formal written letter. Some tips that you need to consider when writing a resignation email will be explored in this article.

The person whom the resignation email is intended for should be established in the first instance. Drafting of the email should come after the receipt is known. Your current manager is at many times the receiver of the email. The CEO is at the top of many organization structures making him or her the overall boss. The line manager will however in most instances be responsible for your resignation depending on your position in the organizational structure. In addition, you should email copies of the resignation letter to the HR department for the reasons of informing them about your resignation. Saving a copy of the resignation letter to your personal email is important because you will be ultimately locked out of your work email.

Resigning does not have a least possible notice period except if you have signed an agreement stating otherwise. The standard is that you give notice of two weeks. This is because you may want to leave on good terms. Beyond everything, you may require your current employer to be a point of reference for future jobs. For that reason, you may want them to get a replacement for you before you go. Make the subject of the email very clear.

Be as professional as possible when writing the resignation email. This implies that despite all the negatives that may have brought you to want to quit your job, you should approach in a nice way. It is always best to extend gratitude to your employer for availing a chance for you to work with them.

In conclusion, be concise and direct to the point. Question what you have to because it is the right moment to do so. This may, for example, be about your final payment. It is for this reason that it becomes essential to leave behind your contacts in instances of uncompleted business with the organization. Moreover, the company you are leaving may feel the need to get to you in the future. Seeing out your notice is the final step after you have completed writing your resignation email.

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